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Privacy Policy

Kuck Baxter respects your privacy, and we value our relationship with you.

Kuck Baxter complies with the U.S.-EU Privacy Shield Framework, including the Supplemental Principles, and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce (collectively, the “Principles”). Kuck Baxter has certified that it adheres to the Principles with respect to its services and the collection, use, and retention of certain Personal Data (as defined below) transferred from the European Union (“EU”) and Switzerland to Kuck Baxter in the United States (“U.S.”). This Policy sets forth the standards under which Kuck Baxter will treat such Personal Data. To learn more about the Principles and to view Kuck Baxter certifications, please visit: https://www.privacyshield.gov/.

Purpose

This Privacy Policy applies to our privacy practices for the handling of data submitted in connection with your immigration matters.  We will collect and use your personal information and may transfer or disclose such information as set out in this Privacy Policy, as may be required during our assessment and/or representation of you in your immigration matters.  The personally identifiable information about you that we acquire will be imported and retained. This Privacy Policy describes the types of personal data we collect, how we may use or process that information and with whom we can share it; it also describes the measures we take to protect the security of your personal data.

Personal Data

This Privacy Policy relates to the information that is personally identifiable that we have been provided by you, or someone else on your behalf, in connection with your immigration matters.

Scope of this Privacy Policy
  • This Privacy Policy applies to Data submitted to Kuck Baxter via Kuck Baxter’s online submission processes, email, or paper.  The electronic database is located in the United States and is accessible by Kuck Baxter authorized personnel and third-party providers.
  • Reference to “processing” or “processes” means any activity which involves the use of Data, whether in whole or in part by automated means or otherwise, such as collecting, recording, organizing, storing, modifying, using, disclosing, or deleting such Data.
  • This Privacy Policy does not cover Data that has been made anonymous.
How your data is processed

Data will be:

  • relevant to and not excessive for the purposes for which it is collected;
  • kept up to date, with necessary steps taken to rectify or delete information that is inaccurate or incomplete if Kuck Baxter becomes aware of such occurrences;
  • kept only as long as is reasonably necessary for the purposes for which it was collected and processed or as otherwise required to comply with applicable laws;
  • subject to appropriate technical and organizational measures to prevent unauthorized access, unlawful processing, and unauthorized or accidental loss, destruction, or damage.
Legal Requirements

We will also disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

Types of Data

The Data is comprised of the following categories of data and as appropriate may include Sensitive Personal Data including:

  • Employment status;
  • Employment details including without limitation work history/job data;
  • Prior education and training details;
  • Compensation and benefit information history (possibly including copies of pay stubs);
  • Compensation and benefit payment details;
  • Contact information including home address, home and cell phone numbers and email;
  • Previous addresses or names;
  • Gender;
  • Immigration-related information (e.g., birth country, citizenship; passport number; visa status; criminal history; present and past membership in or affiliation with any organization, association, fund, foundation, party, club, society or similar group in the U.S. or abroad since sixteenth birthday);
  • Immediate family information including relationship, contact information, work history, birth information, criminal history, and immigration information as listed above;
  • Travel schedules;
  • Social Security or National ID Number;
  • Summaries of meetings, correspondence, actions, and progress relating to immigration; and
  • Bank account details.

Special Categories of Data

Kuck Baxter recognizes that certain jurisdictions have enacted laws which require higher protection of certain sensitive personally identifiable information, such as state or national ID numbers, or other information regarding racial or ethnic origin, political opinions, religious or political beliefs, trade-union membership, health or medical records, or criminal records (“Special Data”).  By agreeing to this Privacy Policy, you explicitly consent and opt-in to your Special Data being processed for the purposes set out in this Privacy Policy to receive immigration services.

Children’s Data

Additional consent from a parent or guardian is required to collect personal data for children under the age of 18. This data is only collected if required for immigration purposes.

Security and Confidentiality

Equipment and Information Security

To safeguard against unauthorized access to Data by third-parties outside Kuck Baxter, all electronic Data held by Kuck Baxter is maintained on systems protected by secure network architectures that contain firewalls and intrusion detection devices.  The servers holding Data are “backed up” (i.e., recorded on separate media) on a regular basis in an effort to avoid any inadvertent erasure or destruction of Data.  The servers are stored in facilities with appropriate security and fire detection and response systems.

Access Security

Kuck Baxter limits access to the internal systems that hold Data to a select group of authorized users, each of whom is given access through the use of a unique identifier and password. Access to Data is limited to such individuals for the sole purpose of performing their job duties (for example: an attorney and legal assistant).

Sharing of Data with Government Agencies

Kuck Baxter will share the information you provide with government agencies as necessary to provide immigration services on your behalf.

Sharing of Data with Third-Parties & Liability

Kuck Baxter may also share Data with third-party service providers to perform services on your behalf in the U.S. and abroad. Kuck Baxter requires its third-party servicers to agree to comply with appropriate privacy and security standards or to undertake to provide similar and appropriate levels of protection as Kuck Baxter when processing Data.

If a third-party providing services on Kuck Baxter’s behalf processes personal data in a manner inconsistent with the Principles, Kuck Baxter will be liable, unless we can prove that we are not responsible for the event giving rise to the damage.

Transfer, Storage, and Retention

Most Data will be held in the United States and stored on servers located in the United States.  Kuck Baxter will maintain Data only for so long as it determines in its sole discretion to be required for business purposes or as required by law.  In any case, Kuck Baxter destroys records seven years after the last action taken.

Security

Kuck Baxter takes state of the art precautions to protect Personal Data covered by this Policy from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. These precautions consider the risks involved in the processing, the nature of the Personal Data, and best practices in the industry for security and data protection.

Access

Kuck Baxter acknowledges the right of an individual to access the personal data we hold about you and the right to correct any mistakes or delete inaccurate information, in certain circumstances. To exercise these rights, or to request that we not contact you by email, telephone, or direct mail, please contact Kuck Baxter at the address listed below

Enforcement

Kuck Baxter’s commitments under the Privacy Shield, and compliance with the Principles, are subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC).

Recourse

Inquiries and complaints relating to Kuck Baxter’s treatment of Personal Data and its compliance with the Principles may be directed to:

privacy@immigration.net

or

Kuck Baxter

Attention: Data Protection Officer
365 Northridge Road

Suite 300

Atlanta, GA 30350

Kuck Baxter will respond to any such inquiries or complaints within forty-five (45) days.

Arbitration

In the event you have an unresolved privacy or data use concern that we have not addressed satisfactorily, Kuck Baxter agrees to participate in the dispute resolution procedures of the panel established by the European Union data protection authorities (DPAs) and Swiss Federal Data Protection and Information Commissioner (FDPIC) to resolve disputes pursuant to the Privacy Shield Principles. If you have not been able to resolve your compliant by any other mechanism, you may, in certain circumstances, be able to seek resolution via binding arbitration.  The EU DPAs may be contacted directly via the information provided at http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm. For additional information about the arbitration process, please visit the Privacy Shield website.

Consent

By using Kuck Baxter’s services, you understand and consent to the collection, processing, and use of information for the purpose and in the manner set forth under this Policy.